Turn the request into a work plan
Read the carrier’s request first. Confirm the policy dates, requested records, deadline and contact person. Ask about unclear requirements early, and record the answer beside the relevant checklist item.
Collect once, organize by requirement
Create folders for payroll, subcontractors, certificates, tax records, accounting and the audit request. Use descriptive names such as payroll-2026-03.csv. Preserve original exports and identify revised files clearly.
Resolve the hardest missing records first
A missing certificate or payroll correction may need another person’s response. Request those items before spending time on file formatting. Track the person responsible, the request date and the next follow-up.
Run a review before export
Check names, policy-period boundaries, totals and unreadable uploads. In Audit Shield, inspect the issues behind the readiness score. A completed score is a preparation aid, not a carrier approval or guarantee of a particular premium.
Submit through the carrier’s specified channel
Review your exported package and send it using the carrier’s instructions. Save a receipt and the submitted version. If more records are requested, keep the follow-up together with the original request so changes remain traceable.
Carrier guidance
Use your own insurer’s request for the requirements that apply to your audit.
Continue preparing
- Workers Comp Audit Checklist: Records to Collect
- Subcontractor Insurance Audit Checklist
- Payroll Records for a Workers Comp Audit
Create your free launch account to organize your records in Audit Shield.