Start with the carrier’s request
Save the request and record the policy number, audit period, due date and submission method. Make a checklist from the documents actually requested. Requirements differ by carrier and business; a general checklist is a starting point.
Collect payroll and verification records
Export payroll for the audited dates with employee duties and work states. Gather the supporting tax and accounting reports the auditor requests. Keep source exports unchanged and make any explanatory adjustments in a separate worksheet.
Review subcontractors and certificates
Bring together the payment register, work descriptions, work periods and insurance certificates. A certificate uploaded today may not cover work done earlier. Flag mismatched names and dates for clarification.
Give every missing item an owner
Use a simple tracker: required item, responsible person, requested date, status and next action. For example, “March payroll adjustment — bookkeeper — requested September 7 — awaiting export.” This makes follow-up specific.
Check the package before sending
Open each file, check the date range and remove accidental duplicates. Include an explanation of unresolved differences. Keep the exact submitted package and its delivery receipt; exporting from Audit Shield does not itself submit records to your insurer.
Carrier guidance
Use your own insurer’s request for the requirements that apply to your audit.
Continue preparing
- Subcontractor Insurance Audit Checklist
- How to Prepare for a Workers Comp Audit
- Payroll Records for a Workers Comp Audit
Create your free launch account to organize your records in Audit Shield.